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…s controlled voter register preparation, nominations, anonymous ballot storage, tallying, approval, reporting and audit records. It does not replace the organisation's constitution, electoral regulations, data protection obligations or independent election assurance. The following statements are esp…
Open documentation…ng. Deactivate accounts rather than deleting historical users referenced by appointments, approvals or audit records. 3.3 Platform Administrators Appoint active ordinary users through the Platform Administrator assignment workflow. Record appointment reference and dates. Revoke with a reason when au…
Open documentation… mode, nomination dates where Self or Mixed mode is selected, voting opening and closing, result approval requirement and permitted voter verification methods. For a first mock election, use a future nomination window and voting period. Do not use production member data. 5. Appoint the core Committe…
Open documentation…nstitution, election regulations, appointing authority, data controller, dispute process, result approval requirement and retention rule. CivitasVote enforces software controls but does not create legal authority. 2. Platform and association establishment The technical superuser creates ordinary use…
Open documentation…e assigned to two application users. Full name The name displayed in lists, appointments, approvals and audit information. During bulk import, first name and last name are supplied separately and combined for display. Temporary password The initial password given to the authorised user. It must comp…
Open documentation…rding to mode; open and close voting; initiate tally, recount and runoff actions; approve results where the role is included among authorised approvers; generate or manage result declarations; review election objections where authorised. Critical boundaries: actions are limited to the appointed elec…
Open documentation…perational actions. Recount: New versioned tally snapshot generated with a stated reason. Result approval: Independent approve/reject decision by an authorised current officer. Result declaration: System generated formal PDF or separately uploaded signed PDF for a published tally. Self nomination: M…
Open documentation… Common statuses are Draft, Nominations open, Ready, Voting open, Voting closed, Awaiting result approval, Results published, Cancelled and Invalidated. The election detail page also displays readiness issues, register status, final list publication, appointments and current tally actions. Help and …
Open documentation…ce boundaries Association authority does not permit routine opening, closing, tallying or result approval unless the user also holds the relevant current election appointment. Do not assign yourself an operational role without formal authority. Officer complaints The association is the appointing au…
Open documentation…, unique reference, type, nomination mode, nomination dates where required, voting dates, result approval count and permitted verification methods. The voting end must follow the start and the continuous period may not exceed 48 hours. Self and Mixed modes require a nomination opening and closing ti…
Open documentation…ce never permits configuration, candidate deletion, nomination decisions, poll control or result approval. 5. Separation rules Use three different people for the core roles. Do not combine Commission and Appeals duties for the same person in the same cycle. The accused officer cannot review their ow…
Open documentation…nce. Planning Review the election type, nomination mode, timetable, verification methods, result approval threshold, positions, register source, privacy controls, complaint route, contingency plan and communication schedule. Register Build and review the election specific register. Resolve eligibili…
Open documentationResults, Approval and Declaration Guide 1. Tally snapshot After closing, the Commissioner generates a tally snapshot. It records version, ballot count, rejected ballot count, tally data, digest, signature, actor and recount information. Previous versions remain immutable evidence. 2. Reconciliation …
Open documentation… election objection , concerning a candidate, voter register, nomination, ballot process, result or other election matter; and an officer complaint , concerning the conduct, independence or performance of an appointed election officer. They must not be merged. The subject, competent reviewer, eviden…
Open documentation…bjections, complaints, evidence, incidents, ballot envelopes/selections, tally snapshots, approvals, declarations, notification records and release metadata according to policy. 3. Election cycle deletion and historical status An election cycle becomes an institutional record as soon as operational,…
Open documentation…Identity/ballot separation Accepted ballot tables do not contain voter side foreign keys. Results Versioned tally snapshots, reasoned recounts, independent approvals, public results, exports and declarations. Audit Keyed, hash chained administrative audit events plus register/configuration/tally int…
Open documentation