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…schools, professional bodies and similar membership organisations. It provides controlled voter register preparation, nominations, anonymous ballot storage, tallying, approval, reporting and audit records. It does not replace the organisation's constitution, electoral regulations, data protection ob…
Open documentation… have a protected PDF letter, reference, validity period and active user. Appointment and voter eligibility are independent. Do not add a person to the voter register merely to make an appointment possible. Governance should still appoint additional officers or an independent Appeals Panel where the…
Open documentation…d mode is selected, voting opening and closing, result approval requirement and permitted voter verification methods. For a first mock election, use a future nomination window and voting period. Do not use production member data. 5. Appoint the core Committee Appoint three distinct active authorised…
Open documentation…rding to governance needs. Appointments are cycle specific, date bound and independent of voter eligibility. 5. Voter register preparation Build the register from the association directory, a previous cycle, an import or an empty register. Verify identity, status and active state. Resolve exclusions…
Open documentation…or Platform Administrators, association governance officers, Electoral Committee members, voter data officers and technical support staff. A field may be stored by the model but not exposed on every form; the distinction is stated where relevant. 1. Authorised user account Email address The user’s u…
Open documentation…wful role, but the system evaluates the role relevant to the requested page and election. Voter eligibility is separate from all administrative roles. 2. Account, officer and voter are different concepts Concept Meaning Created where Authorised user A person who can sign into the staff facing applic…
Open documentationGlossary Active account: An authorised user or voter identity not disabled by the system. Anonymous ballot receipt: A value returned after submission that can confirm ballot inclusion without revealing selections. Appeals Panel: Optional independent election reviewers appointed for a cycle. Where no…
Open documentation… access to associations, authorised users, platform appointments and the election officer register. Association cards Association cards depend on active organisation membership or platform authority. Owners and Administrators receive governance links for their association. Other organisation roles s…
Open documentation…Supported formats are CSV and XLSX. The current upload limit is 5 MB for authorised user, voter and candidate imports. 2. General procedure 1. Download the template from the relevant page. 2. Do not rename or omit required headers. 3. Enter one record per row. 4. Preserve identifiers exactly; avoid …
Open documentation…and oversees records, but does not automatically become the operational Commissioner or a voter. Before an election 1. Confirm the governing rules and election timetable. 2. confirm the association’s data controller, contact and retention policy; 3. create the election cycle with an official referen…
Open documentation…rce a status directly in the database. Use the normal service actions because they freeze registers, create audit events and apply readiness checks. 5. Verification options Select only methods the organisation can actually support. Email and SMS require reliable delivery. Passkeys require HTTPS and …
Open documentation… to an authorised user for a specific election cycle. A person does not need to be in the voter directory or register. A voter does not become an officer automatically. 2. Core and optional roles The mandatory software core is three distinct people: Commissioner/Chairperson, Secretary, and ICT and D…
Open documentation… No Commission already holds the official list Self nomination (SELF) Yes No Yes Eligible voters submit themselves and Commission vets Self nomination and upload (MIXED) Yes Yes Yes Online and offline/Commission sources are both authorised No nomination stage (NONE) No Yes No Candidates/questions ar…
Open documentation…, nomination mode, timetable, verification methods, result approval threshold, positions, register source, privacy controls, complaint route, contingency plan and communication schedule. Register Build and review the election specific register. Resolve eligibility matters, certify it with a referenc…
Open documentationVoter Directory and Election register Guide 1. Two levels of voter data VoterIdentity is the reusable association member record. ElectionEligibility is the person’s status for one election. Never infer that a directory member is eligible for every election. 2. Register sources The register may begin…
Open documentation…Supported formats are CSV and XLSX. The current upload limit is 5 MB for authorised user, voter and candidate imports. 2. General procedure 1. Download the template from the relevant page. 2. Do not rename or omit required headers. 3. Enter one record per row. 4. Preserve identifiers exactly; avoid …
Open documentation…Supported formats are CSV and XLSX. The current upload limit is 5 MB for authorised user, voter and candidate imports. 2. General procedure 1. Download the template from the relevant page. 2. Do not rename or omit required headers. 3. Enter one record per row. 4. Preserve identifiers exactly; avoid …
Open documentation…protected letters. Optional roles do not block opening merely because they are absent. 3. Register readiness The register must be certified, unchanged and contain at least one active eligible voter. Participation markers must not exist before the binding poll. 4. Ballot readiness There must be at le…
Open documentation…t Commissioner uses the controlled Open action. The service verifies readiness, certified register and fingerprints, freezes the eligible register snapshot and records the action. 2. Voter journey The voter opens the public election page, verifies eligibility through an enabled method, receives a sh…
Open documentation…annels CivitasVote distinguishes between: an election objection , concerning a candidate, voter register, nomination, ballot process, result or other election matter; and an officer complaint , concerning the conduct, independence or performance of an appointed election officer. They must not be mer…
Open documentation… the check pass. 2. Records to preserve Preserve authorised user and appointment history, voter directory, certified register and digest, nominations, candidate photographs, supporting documents, objections, complaints, evidence, incidents, ballot envelopes/selections, tally snapshots, approvals, de…
Open documentation…evoked state, protected PDF letter, filename, upload time and SHA 256 digest. Officer and voter separation Appointment does not require voter directory or register membership; otherwise eligible officers are not automatically excluded. Ordinary election sequence Welfare, Mutual Fund and Main Executi…
Open documentation